AVIATION PROJECT ADMINISTRATOR

Job Description

Reports to Sr. Project Administrator and/or Project Manager

COMPANY OVERVIEW:

Established in 1964, Q&D Construction is a family owned company with a culture focused on the core values of; Service, Quality, Integrity. As an employee of Q&D Construction, you will be expected to exhibit these core values every day and in all of your interactions. Along with all of your typical duties, it will be incumbent on you to display a high level of customer service, exceeding the client's expectations. Developing a long lasting relationship between the client and Q&D is a top priority. You will be expected to go above and beyond when working with our clients, anticipating their needs and helping to resolve any issues that may arise during the course of construction and/or preconstruction. Our goal is to become a trusted adversary of our client, to be their "go to" person for any issue, under any circumstance.

GROUP OVERVIEW:

In 2014, after nearly a decade of successful work in and around airports, Q&D announced its Aviation Group. Q&D's airport introduction began with a restroom remodel and the construction of a sidewalk canopy structure at the Reno-Tahoe International Airport (RTIA) resulting in a longstanding relationship. Due to the events on 9/11 the RTIA was forced to make significant modifications to its security protocols. Understanding the complexity and high profile of the upcoming challenge, the RTIA choose to rely on their relationship with Q&D. Q&D was selected as the Construction Manager at Risk (CMAR) for the In-Line Explosive Detection and Screening Project, later to be named the Airport Baggage Check-In Project or ABC Project. It was during this multi-year project that Q&D was able to acquire the necessary knowledge and experience that has allowed us to continue to perform work in airports across the country. It was also this project that allowed us to establish relationships with many of the airport's tenants / stakeholders. The stakeholders consisted of airlines, rental car providers and concessionaires. Standing out among the many stakeholders were Southwest Airlines, United Airlines, Paradies and SSP. Over the years, because of the relationships established and the experience gained, Q&D has performed work in over 100 airports in nearly every state in the Union. Our word is our bond and staying true to our founding principles is what has led to and will continue our success in the aviation world.

SUMMARY of RESPONSIBILITIES:

A Project Administrator is a professional who maintains the organization of the project team and specializes in facilitating, reporting and analyzing projects under the supervision of a project manager. It is the responsibility of the Project Administrator to support the project team's day to day administrative functions, requiring great responsibility and proper time management due to the constant monitoring and control of all project variables.

REQUIRED DUTIES, TASKS & SKILLS:

The Project Administrator must effectively collaborate with Project Managers, Project Engineers and Superintendents regarding contract documents, change orders, contract modifications and approvals. They must also communicate with accounting to ensure all subcontract documents are fully executed prior to payment, communicate and collaborate with subcontractors during pre-construction, construction and close-out as well as collaborate with legal counsel regarding contract documents when needed. Knowledge of construction processes and terminology.

PROJECT PLANNING:

• Assure insurance and licenses are valid and up to date
• Set Project in Viewpoint
• Set up and maintain project files
• Assist with subcontractor bid list
• Assist with bid solicitation notice
• Advertise bid solicitation in local paper / media
• Vet subcontractors pre-qualifications
• Verify subcontractor and vendor W9 status
• Verify subcontractor insurance coverage limits
• Assist with scheduling of pre-construction meetings
• Assist PE with development of Project Implementation Plan
• Assist PE with development of Stakeholder Engagement Plan
• Assist PE with development of Quality Assurance / Quality Control plan
• Assist PE with development of Procurement Plan
• Assist PE with development of Change Management Plan
• Document and distribute meeting minutes

PROJECT EXECUTION:

• Accurately file all project documentation
• Collaborate with PM regarding all contract document modifications
• Compile and issue subcontracts and change orders
• File and maintain fully executed contract documents
• Ensure project Team has up to date subcontract documents
• Commit approved pay applications to ViewPoint
• Maintain a sense of urgency, time management

PROJECT CLOSEOUT:

• Assist the project team with closeout of the project
• Assure all committed costs have been zeroed out
• Develop training schedule
• Develop commissioning schedule
• Assure all rental equipment has been returned
• Create and distribute O & M manuals
• Ensure contract completion criteria have been met
• Assure as-builts are complete
• Obtain stakeholder approval for final deliverables
• Assist with owner training
• Develop final project report
• Deliver final project documentation
• Develop project punch list
• Provide stop notice to all insurance and bonds
• Assure all power and utility has been turned over to owner
• Archive project documents
• Enhance group and organization reputation by accepting ownership for accomplishing new and different requests and exploring opportunities to add value to job accomplishments.